individuals and record future agenda items. The Secretary shall distribute copies of the minutes to the SLT Members in advance of the next SLT meeting; to the School’s Parent Coordinator, the School’s web site master and the DOE, once they have been approved by the SLT. The Secretary shall also keep the SLT’s attendance records and hard copies of meeting minutes.
4.3.5 Other Officers. The SLT may choose to create other offices and name Members to serve as those officers, and may remove any office so created.
4.4 Term of Office: An Officer remains in office for one year and until his or her successor has been chosen. Upon a vacancy in an office, the SLT shall select a new officer as promptly as possible. Members are strongly encouraged to refrain from holding the same office two years in a row to allow other Members to perform a leadership role.
4.5 Removal of Officers: A Member may be removed from an SLT office (other than the office of Principal) upon decision of the Members of the SLT present at the meeting, provided that written notice of the proposal to remove an officer or officers has been given at least two weeks in advance of such decision.
ARTICLE 5— COMMITTEES AND SUBCOMMITTEES
5.1 SLT Committees: The SLT may create and disband standing, temporary, ad hoc and other committees, task forces or other units, as the SLT deem appropriate from time to time.
5.2 Standing Committees: The Curriculum Enrichment/Trips Committee was formed to offer teachers assistance in researching curriculum enrichment ideas and scheduling class trips as an enhancement to the curriculum. The committee may also help provide the school with new ideas for residency programs and other curriculum enrichment opportunities. This committee will also be responsible for the coordination of the PS199 Math Club. To the extent possible, an SLT member
will serve as co-chair of this committee. The Parents as Partners Committee aims to enhance communication between the school and parents on curriculum by organizing events such as the Parents as Partners event, coordination of the distribution of curriculum materials and partnering with the PTA on curriculum presentations and communications, etc. The Parents and Partners Committee should consist of a minimum of one SLT teacher member and one SLT parent member.
5.3 Committee Membership: Committee membership shall be determined by the SLT. To the extent reasonably possible, any SLT Member who wants to be on a committee shall be assigned to that committee. To the extent possible, all Committees and Subcommittees shall have an equal number of Staff Members and Parent Members.
5.4 Non-SLT Committee Members: Interested people who are not Members of the SLT may, at the choice of SLT, be named to Committees (and from there, subcommittees) of the SLT.
5.5 Committee Chairs: The SLT shall select the Chair of all committees. At least one Co-Chair must be an SLT Member. 5.6 Subcommittees: The membership and Chair of a Subcommittee shall be determined by the committee to which it reports.
5.7 Committee Reports to SLT: To the extent reasonably possible, Committees shall make advance written reports and other presentations to the SLT so that all SLT Members have a reasonable opportunity to consider Committee proposals and recommendations in advance of the SLT meeting at which the Committee’s work will be considered. Such reports and presentations should include the views of any Members with a different viewpoint, preferably in their own words, and a full discussion of options that were considered but rejected by the Committee.
6.1 Meetings Generally: The SLT shall meet at least monthly during the academic year. Meetings may also be called as needed on reasonable notice by the Chair, the Principal, or one-quarter of the then-current SLT Membership. The SLT shall schedule regular meetings at the beginning of the academic year for the entire academic year. Reasonable written notice must be given for all regular meetings.
6.2 Meeting Location: Meetings shall be held at the School, unless there is a particular need to hold a meeting elsewhere or unless the SLT chooses to hold one or more meetings elsewhere.
6.3 Meeting Time: Meetings shall be held at times and for durations best designed to permit the greatest possible participation by Members and, secondarily, other people who might be interested in attending.
6.4 Open Meetings: In keeping with the Open Meetings Law, meetings shall be open to any Members of the General and School community, press, invited guests, consultants, presenters, etc. However, the Facilitator or a majority of Members present may choose to move the SLT into an “executive session”, located in a private room, when all or a portion of the meeting is devoted to sensitive issues such as matters that could imperil public, student or staff safety; matters that disclose the identity of a law enforcement agent or an informer; information relating to current or future investigations (including investigations conducted by SCI, OSI or OEO, or School-Based Investigations), discussions regarding proposed, pending, or current litigation (including court cases and cases pending before administrative agencies, such as the EEOC, SDHR, and CCHR); discussions involving the medical, financial or employment history of a person or matters leading to the appointment, promotion, demotion, discipline or removal of a person; and the preparation, grading or administration of examinations. Minutes taken during executive sessions shall consist of a record or summary of any determination or final action that is taken, and the date and vote thereon. All visitors intending to attend an SLT meeting will contact the Principal or SLT Chairperson/s to indicate their interest in attending at least 24 hours prior to the meeting. The Principal or Chairperson/s will inform the visitor if an “executive session” is planned and arrange access through security. The reason for closing all or any portion of a meeting shall be publicly stated in general terms, avoiding any specific information that would be inappropriate for public exposure at that time. At the start of each meeting the facilitator will acknowledge visitors and review the visitor protocol. New agenda items may not be introduced to the meeting without the prior agreement of the Principal and Chairperson/s. Visitors may speak if and when recognized by the Facilitator but may not participate in decision making. Priority for speaking will be given
to SLT members.